POINT MARION BOROUGH REGULAR MEETING MARCH 5, 2014

POINT MARION BOROUGH
REGULAR MEETING
MARCH 5, 2014

CALL TO ORDER: The Regular Meeting of the Point Marion Borough Council was called to order by President DuBois at 7:03pm. A moment of silence was followed by the Pledge of Allegiance.

ROLL CALL: President DuBois, Vice President Reynolds, Councilwoman Shaffer, Evans, Councilman Kaczmarczyk, Kelley and Mayor Ables present, with Councilman White absent.

ENGINEER’S REPORT: No Report

PUBLIC COMMENT: Michael Costa appeared before Council to make a presentation of his role as the Emergency Management Agency Coordinator for the Borough. Some of the newer Council Members had ask what type of emergency response policies are in place for the residents. He explained the operation of the EMA and his duties and responsibilities for the position. He also gave a brief descriptions of the emergency evacuation plans for different types of events and what type of help that the County EMA Office can provide to the Borough in different emergencies. President DuBois and the rest of Council thanked Mr. Costa for coming before Council and providing this information.

READING OF THE MINUTES: Council reviewed the minutes of the
February 19, 2014 Regular Meeting that were provided prior to this meeting. A motion by Vice President Reynolds and second by Councilman Kaczmarczyk to accept the minutes as corrected. Motion Carried.

MAYOR’S REPORT: No Report

SECRETARY/TREASURER/BOROUGH MANAGER’S REPORT: Mr. Strimel reported on the current tap in fees charged for sewer and water tap in’s. He stated that they were last set in the early 1990’s. He suggested that they be updated to reflect today’s cost. He had a list of tap in fees charged by municipalities around Point Marion and all of them charged around $ 1,000.00. He suggested that we raise our tap in fees for Sewer Tap In’s to $ 1,000.00 plus materials used and Water Tap In’s to
$ 1,000.00 for a ¾” tap in plus materials. A motion by Vice President Reynolds and second by Councilwoman Evans to adopt Resolution 001-14 increasing the Tap-In Fees for Water to $ 1,000.00 plus materials for a 3/4” tap and Sewer to $ 1,000.00 plus materials. Roll call showed all in favor, motion carried by unanimous vote. He then read a letter from Southwest Regional Police Force introducing their police force and offering their services and that they would be willing to sit down with the Borough to see if their services would be solution for the lack of police protection.
Regular Meeting, March 5, 2014
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SOLICITOR’S REPORT: Mr. Grimm addressed the letter from the Southwest Regional Police Force and stated he would like to explore the possibilities of using their services for the Borough. He stated that the police force has been expanding to different municipalities. A motion by Councilman Kaczmarczyk and second by Councilwoman Evans to authorize Mr. Grimm to explore the possibilities of contracting with the Southwest Regional Police Force to provide police protection to the Borough. Motion Carried.

COMMITTEE REPORTS AND RECOMMENDATIONS:
BUILDING & GROUNDS: No Report
SOLID WASTE COLLECTION & RECYCLING: No Report
GRANTS/COMMUNITY DEVELOPMENT: Councilwoman Evans reported on a meeting with Donna Holdorf and a representative from Triad Engineering to review and comment on plans for the Rail Trail and combining the acreage across from the Field House and parking lot improvement grant. She also brought up a suggestion that the Borough make Railroad Street from Cheat Street to Penn Street a one way street to better provide access for the bike trail in that area. Discussed using Triad Engineering to provide Engineering Services for the grant since it will combine with the rail trail project. It was suggested that we get the cost of the services prior to approval. Received a letter from the National Road Heritage Foundation asking for $ 300.00 to provide seed money for the Mon River Valley Initiative. A Motion Councilwoman Evans and second by Councilman Kelley to approve a $ 300.00 payment to the Mon River Valley Initiative. Roll Call showed all in favor, motion carried by unanimous vote.
PARK: Councilwoman Evans reported on the last Regatta Meeting, plans for the 5K Race, Pig Raffle were finalized and continuing to work on other events. Next meeting of the Regatta Committee will be Monday March 10th and every two weeks after that on Monday until May. Letter for sponsors have gone out. She has met with Larry Daughtery and working out plans to have a Farmers Market at the Park this year.
LIBRARY: No Report
POLICE: No Report
STREETS: Mr. Strimel stated that pothole patching will begin just as weather permits. He is aware that there are many more potholes this year due to the extreme weather that we have had and will get working on the streets as soon as possible. Council recommended getting a letter of commendation to the employees for the work this week.

UNFINISHED BUSINESS: None

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NEW BUSINSESS: Mr. Strimel stated the he has acquired thee proposals for the removal of the trees on Park Street and one proposal for installation of the guard rails. All vendors are regular companies and have the insurance coverage. The lowest proposal for the tree removal is $ 3,500.00 and the used guard rail is $ 4,536.00. A motion by Vice President Reynolds to purchase the guard rails for $ 4,536.00 from Green Valley Contracting. Roll call showed all in favor, motion carried by unanimous vote. A motion by Vice President to authorize the Borough Manager to award the contract to either one of the other tree services that can provide the best service not to exceed $ 4,000.00. Roll call showed all in favor, motion carried by unanimous vote. Mr. Strimel stated he plans to use our Act 13 Gas & Oil Refund moneys and divide the balance between the State Aid Fund and General Fund.

ANNOUNCEMENTS: Coffee and Conversation with the Council will be Wednesday March 26, 2014 at 7:00pm, Regatta Meeting Monday March 10, 2014 at7:00pm and Park Commission Meeting Wednesday March 12, 2014 at 7:00pm.

ADJOURNMENT: Having no other business to come before Council, a motion by Councilwoman Shaffer and second by Councilman Kaczmarczyk to adjourn at 8:35pm. Motion Carried.

Arthur J. Strimel
Secretary/Treasurer
Borough Manager